US school system
Admissions through fees in one roster
A school operations platform for a US company: students, attendance, grades, guardians, and fees.
12 wks
To the first school year on the system
3 roles
Office, teacher, guardian
AWS
us-east-1
Client names, logos, and contracts stay unpublished under NDA. Software screens use sample data, not live records.
Outcome focus
5 modules
Students, attendance, grades, guardians, fees
01 — Context
Challenge
The operator was running a US school program from spreadsheets and shared inboxes. Attendance, grades, and fee status did not agree, and guardians asked the office for numbers staff had to hunt down.
02 — Method
Approach
We shipped a Laravel and Vue admin with a single student record. Office staff enroll, mark attendance, post grades, and record fees. Guardians see a limited portal. The client name stays under NDA.
Workflow
Enroll
Office creates the student, guardian, and grade placement from one form.
Daily attendance
Homeroom marks present or absent. The guardian portal reads the same row.
Fees
Charges and receipts sit on the student file so the office stops reconciling a side sheet.
Outcomes
- One student file instead of three spreadsheets
- Guardian portal shows attendance and fee status the office already entered
- Role permissions split office, teacher, and guardian
Measurement
Illustrative patterns from this engagement style
Office questions answered from the system
Illustrative share of attendance and fee questions staff could answer without opening a spreadsheet.
- 12 W2
- 28 W4
- 47 W6
- 63 W8
- 74 W10
- 81 W12
Checkpoint values
Same series as bars — useful for scanning week-to-week movement.
Where student data lived
Illustrative shift off side files.
Before
- Spreadsheets55%
- Email30%
- System15%
After we rebalance
- Spreadsheets15%
- Email10%
- System75%
Charts are illustrative patterns for how we sequence and measure work in this category. They are not audited financial results or guarantees.
Visuals
Project gallery
Forms and listings are sample interfaces. They are not screenshots of a client's live data.
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